Fuel Your Club's Growth — And Look Professional Doing It
PlayFuel is a modern payments and operations platform for youth sports clubs built for owners who want their program to look and feel like a professional organization.
With PlayFuel, parents experience a polished, trustworthy system. Payments are clear. Communication feels organized. Your club looks established, credible, and well-run—even if you're operating with a small team.
Limited Beta Offer:
- Pay $0 per player per month on your first team (up to 12 players)
- Pay zero processing fees when parents cover card fees
Currently onboarding a limited number of sports clubs
$42,500
Collected this month
Sports Software Got Too Complicated
Most sports management platforms try to do everything:
- - League scheduling
- - Tournament operations
- - Referee coordination
- - Facility management
- - Complex reporting and permissions
For most club owners, this creates:
- - Expensive platform and payment fees (often 5%+)
- - Long onboarding and training
- - Confusing workflows
- - More admin work—not less
The PlayFuel Approach
Built for Owners, Operators, and Coaches Who Care — and Want to Look the Part
Most club owners and coaches didn't start their program to run software.
They started it because they love the sport. They care about developing kids. They want to build something meaningful for families.
But today's sports software doesn't respect that.
When software tries to serve everyone, it ends up serving no one well—especially club owners.
PlayFuel was built for club owners and operators who run programs out of passion, but still want to look like professionals.
We believe:
- •Great coaching deserves a great experience around it
- •Parents should feel confident, organized, and informed
- •Clubs shouldn't lose money just to collect money
PlayFuel helps your club:
- •Look established, credible, and expertly run
- •Deliver a polished experience parents trust
- •Stay organized without becoming an administrator
- •Keep more of what you earn, instead of losing it to bloated software fees
You focus on coaching, leadership, and growth. We make everything around payments and organization feel professional.
View the Dashboard
What Parents See
A clean, professional dashboard that makes parents feel confident in your club.
Parents see an organization that's structured, transparent, and trustworthy—one that feels established and professionally run.
Parents can:
- See upcoming and past payments in one place
- Manage subscriptions (pause, resume, update payment methods)
- Understand exactly what they're paying for and when
- Receive clear receipts and confirmations
When parents are clear, clubs spend less time chasing payments—and earn more trust.
Parent Dashboard Screenshot
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Club Owner Dashboard Screenshot
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What Club Owners See
A command center that makes you feel like you're running a real business—not juggling a side project.
Instead of spreadsheets, payment links, and disconnected tools, you see a clear picture of your program—who's on each team, who's paid, and what needs attention.
Club owners and operators can:
- View teams, camps, and events in one clean workspace
- Assign players and parents to teams for clear organization
- Track completed, failed, and overdue payments at a glance
- Edit parent and player information without digging through lists
- Monitor revenue, participation, and trends with simple analytics
When operators have clarity, clubs grow faster, retain families longer, and run smoother.
Features
Everything you need to collect payments, organize teams, and deliver a professional parent experience
Fast, Flexible Payments
One-time and recurring payments that just work. Parents can manage subscriptions and update payment methods on their own.
Professional Parent Dashboard Parents Trust
A clean, modern dashboard that makes parents feel confident in your club. Transparency and control built in.
Clean Admin Controls for Club Owners
View teams, camps, and events in one place. Track payments and manage players without complex workflows.
Who PlayFuel Is For
Built for:
- Club owners
- Program directors
- Coaches running their own programs
- Small to mid-sized youth and emerging sports organizations
Not built for:
- Tournament directors
- League schedulers
- Referee assignors
- Multi-layer governing bodies
Why PlayFuel vs All-In-One Platforms
All-in-one platforms try to be everything. That's the problem.
Most youth sports software is designed to serve leagues, tournaments, referees, facilities, and governing bodies—all inside one system. Clubs are forced to pay for complexity they don't need.
That leads to:
- - Expensive platform and payment fees (often 5%+)
- - Long onboarding and training
- - Confusing workflows
- - More admin work—not less
PlayFuel takes the opposite approach.
We focus on the two things that matter most to clubs:
- 1. Getting paid easily
- 2. Staying organized around people and teams
With PlayFuel:
- Clubs keep more of their revenue
- Parents get a clean, professional dashboard
- Operators see teams, payments, and issues instantly
- No training required
- No feature bloat
All-in-one software manages everything. PlayFuel helps your club run better.
Simple, Transparent Pricing
No contracts. No hidden fees. Pay only for active players.
Designed to help clubs keep more of every dollar collected.
PlayFuel Growth (Beta)
Perfect for clubs getting started
Limited Beta Incentive:
- •$0 per player per month on your first team (up to 12 players)
- •Zero processing fees when passing card fees to parents
- Secure payment processing (registrations, dues, camps)
- Professional parent portal with subscription management
- Club admin dashboard for teams, players, and payments
- Automated receipts & confirmations
- Core billing and reporting
- Priority onboarding support
PlayFuel Pro (White-Label)
For brand-focused clubs
Available post-beta
- 👑Everything in Growth, plus:
- Fully white-labeled admin dashboard
- Fully white-labeled parent & player portal
- Club logo, colors, and branding throughout
- No PlayFuel branding visible
- Custom domain (yourclub.com)
- Branded email notifications sent from your club
- Priority support
Pricing applies per active player per month. Payment processing fees apply unless passed through to parents.
How Clubs Keep 3–5% More With PlayFuel
- Lower platform fees:
Focused software means you're not paying for league, referee, or tournament features.
- Processing fee control:
Parents can cover card fees by default—clubs keep more revenue.
- Pay per active player:
No bundled tiers. No inflated minimums.
The result: More retained revenue, cleaner books, and a professional experience parents trust.
Pricing Comparison
| Feature | PlayFuel Growth | PlayFuel Pro | Traditional Platforms |
|---|---|---|---|
| Pricing model | Pay per active player | Pay per active player | Tiered + bundled pricing |
| Base platform fee | $49/month | $299/month | $75–$199+/month |
| Per-player fee | $1.50/player/month | $1.50/player/month | $2–$8+/player/month |
| Contracts required | |||
| Built specifically for clubs | |||
| Processing fee control | Parent pays by default | Parent pays by default | Club often absorbs fees |
| Training required | |||
| Feature bloat |
PlayFuel delivers clearer pricing, fewer fees, and a more professional experience—without forcing clubs to pay for features they don't use.
Loved by Sports Clubs Everywhere
See what club administrators are saying about PlayFuel
"PlayFuel has completely transformed how we manage payments. We've saved countless hours and parents love the convenience!"
Mike Johnson
Lakers FC Director
"The white label option is perfect for us. Our club looks professional and parents don't even know we're using a third-party platform."
Sarah Davis
Eagles Academy Owner
"Setup was incredibly easy. We were up and running in less than an hour. Best investment we've made for our club!"
Tom Anderson
Tigers SC Administrator
Fuel Your Club. Simplify Everything Else.
Join the limited beta and transform how your club handles payments and operations
Currently onboarding a limited number of sports clubs